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Procurement

Invoicing Information

In order to process payments more efficiently, we ask you to conform to the billing instructions provided below.

All invoices must be in local currency. If you quoted a price in Euros, or the Purchase Order or Contract was issued in Euros, the goods/services contracted will be paid in Serbian Dinars (CSD) exclusively, using the median exchange rate of the National Bank of Serbia on the day of the preparation of the payment voucher by the Embassy. Invoices may be paid in foreign currency (Euros only) only to those companies or individuals who are authorized by Serbian laws to receive foreign currency payments. All payments will be made by bank transfer.

The Embassy's VAT number (PIB number) is 102608237

Invoices

In order for an invoice to be accepted as proper for payment, it must contain the following information:

  1. It must have a date
  2. It must have the full name and address of the vendor
  3. It must have a contact name and telephone number
  4. It must be in Serbian Dinars
  5. Do not show the VAT in the invoice. Instead, include the following statement: Oslobodjeno plaćanja PDV-a po članu 24. st.1.16 pod tačka 1. Zakona o PDV-u.
  6. It must reference the Purchase Order number, Blanket Purchase Agreement number or Contract number if the goods/services were procured through one of the above purchasing documents. The numbers look similar to the following sample - "S-SR100-07-M-0000"
  7. It must have your bank account information

Invoices which do not conform to the above will be returned to the vendor within 7 (calendar) days of receipt by the Embassy for correction without any liability to the U.S. Government.

Please mail or deliver invoice to the address below:

American Embassy
Budget & Fiscal
Kneza Miloša 50
11000 Belgrade

Payment

All proper invoices will be released to the banking system for payment within 30 days from receipt of a proper invoice in accordance with the Federal Acquisition Regulation Subpart 32.9 - Prompt Payment (http://acquisition.gov/far/loadmainre.html)

Inquiries

If you have any questions regarding the payment of your invoice, please call 011/306-4888, record your question/message and contact number, and we will return your call and provide you with the requested information.